Proposed Membership Rules
From Knox Makers Wiki
Proposed changes highlighted in RED.
- Any topic that is excluded from the Membership Rules is subject to be added as an amendment on a per case basis. If no repercussions exist before the amendment is made, any offender will be grandfathered in for that one instance and is hence forth held to any repercussion for future occurrences.
- Proposals to amend the Membership Rules must be presented to the board for review and approval.
- The final approval for amendments to the Membership Rules must pass a 2/3rd vote by the board of directors.
- Promotional pictures, accounts, and / or other recollections of meetings or events may be recorded via video, photograph, or audio recording to be used in future advertising or promotion.
- If you would prefer not to be involved in promotional materials please feel free to avoid being in a location where you may be included in a picture/video that is being taken.
- A corporate sponsorship will be defined as a status awarded to a corporate entity that contributes one-time or ongoing donations to Knox Makers.
- An ongoing corporate sponsorship will require a minimum donation of $100 per month.
- The minimum ongoing sponsorship will provide the sponsor with one full membership that they can give to an employee. Additionally, the minimum ongoing sponsorship will provide the sponsor with an advertisement on our sponsors page.
- Higher tiers of ongoing corporate sponsorship may be defined by the board as needed.
- A one-time corporate sponsorship will require a minimum donation of an amount specified by the board on a case-by-case basis.
- The one-time corporate sponsorship will permit the board to sell advertisement space on event flyers for special events related to Knox Makers.
Rules for Members
- All new members must fill out an application of intent to join. The application is located at https://knoxmakers.org/HowToJoin
- New members are probationary members for 1 calendar month.
- Probationary members are required to pay $50 application fee, which counts as your that month's dues. This fee is refundable if membership is declined by either party. If the application fee is paid after the 15th of the month, the dues will be valid through the end of the next month.
- Members must sign a waiver of liability and assume responsibility for their own safety.
Accepting New Members
- Probationary members having completed 1 calendar month of participation in the group will be eligible for Full Member status.
- The membership will be notified via email at least 5 days in advance of all probationary member's impending upgrade to full member status.
- Any issues with probationary members should be communicated to the board directly.
- Issues raised will be discussed by the board prior to deciding upon promotion of the probationary member.
Reinstating Former Members
- Former members who have resigned their membership on good terms and do not owe money or other property to the organization may be reinstated by the board without a probationary period if they were members in good standing within the previous 12 months.
- Former members who have not been members in good standing within the last 12 months must undergo a new probationary period.
Probationary Member Limitations
- Probationary members are expected to attend meetings and put forth effort to get to know the group.
- Probationary members will only have access to the space during open house events or meetings when other Full Members are present.
- Probationary members will not have unsupervised workshop access.
- Members must comply with the eligibility requirements specified in the Bylaws.
- Current members should be paired with new/interested party so they have a kind of mentor/sponsor. If no member steps up, the President should attempt to take the responsibility but may pass the responsibility on to another officer.
- Membership fees are due on the 1st of every month and considered delinquent on the 1st of the following month.
- The membership fee for individuals is $50 per month. This fee provides full membership for one person.
- The membership fee for families is $75 per month. This fee provides full membership for two people.
- In the event of financial hardship for a member, a special arrangement may be established with approval of a simple majority of the board. Special arrangements may not exceed six months in duration, and only one hardship exception may be granted to a member with any 12 month period.
- The Board of Directors reserves the right to have the final say on any and all special arrangements.
- Any special arrangements are made / held in confidence.
- The Board may vote to accept donations of material/equipment/services in exchange for dues and/or corporate sponsorship. The valuation of the donation should be at fair market value.
- Failure to pay dues in the specified month will result in suspension of membership privileges, as specified in the Bylaws.
- Your safety is your responsibility
- Proper safety precautions should always be exercised.
- If safety is in question, stop until any safety concerns can be addressed.
Responsibility of Members
- Members must act in a safe and responsible fashion at all times. Egregious acts that endanger yourself or others may be grounds for termination of membership.
- Ensure that dues are kept current.
- Members must be responsible for guests that they bring to the space or group-sponsored events. See policy on visitors below.
- It is the responsibility of members to make sure that all guests to the space sign a waiver of liability before they use any tools or equipment.
- Minors may be permitted in the space in the presence of their parent or guardian, or with a signed parental permission slip and waiver of liability.
- Members must remember that education is the primary purpose of Knox Makers. As such, regularly scheduled classes must take precedence over private and/or group projects. That does not mean that members are prohibited from working on projects during regularly scheduled classes. It does mean that members should avoid activities disruptive to the class during the scheduled time frame.
Suspending and Terminating Membership
Membership may be suspended or terminated from the organization for any of the following reasons:
- Any reason specified in the Bylaws Article IV, Sections 6 and 7.
- Any egregious activity which results in the endangerment of the safety of members, the status of the organization, or the welfare its property, as determined by the board.
- Using resources of Knox Makers to knowingly violate the law, or knowing violating the law while at the space or any event hosted by Knox Makers.
- Any activity judged by the the board to be outside of the realm of acceptable behavior.
Drugs, Alcohol & Tobacco Policies
- No illegal drugs or drug paraphernalia under any condition are to be present or used in the space, or at any function sponsored by the group.
- Anyone obviously under the effects of drugs may be asked to leave the space, or any function sponsored by the group.
- Use of alcohol must be limited to persons of age, no exceptions.
- The use of power tools is prohibited for 12 hours after the consumption of the last alcoholic beverage.
- Tobacco usage will be prohibited inside the space, or within 25 feet of the main entrance, operable windows, or HVAC air intakes.
- At sponsored functions, members will be required to comply with all prohibitions of alcohol or tobacco set by our host.
- In the event that a member is observed violating the 12 hour prohibition on power tools after consuming alcohol, the following penalties will be applied:
- First occurrence, 2 weeks no alcohol consumption or alcohol intoxication on site and surrounding area.
- Second occurrence, 1 month no alcohol consumption or alcohol intoxication on site and surrounding area and 2 weeks of no usage of tools.
- Third occurrence, go to board for further review. Membership may be terminated by a 2/3rds Majority of board members. Other, non-terminating punishments must pass a simple majority vote.
- The board reserves the right for all decisions and actions taken pertaining to alcohol consumption or drunken conduct on site and surrounding area, as well as any event sponsored by the group.
Issues & Accusations
- If an issue or matter between members cannot be resolved, those members can bring the matter to the board. It is then at the board's discretion to enact appropriate action for resolution of the issue.
- Non-Members are welcome to the space during regularly scheduled open house meetings or other open house events.
- Any member providing their means of access to a guest without being present is subject to having their means of access removed for a period of two weeks.
- Any outside solicitations to group members must be board approved.
Tools & Equipment
- Certain equipment may not be operable by anyone under the age of 21 as decided by the board on a per equipment basis
- Tools should be used according to manufacturer's guidelines to ensure safety and prevent damage.
- Equipment owned by the group may not be loaned to members or otherwise removed from the space.
Individual Owned Tools
- Individuals may keep equipment at the space, subject to the approval of the board. The board will most often approve this; however, it may be necessary to limit the number of duplicate tools. The board may delegate this authority to a committee.
- The tools may be used by other members, and risk of damage to equipment is assumed by the owner.
- If it is feasible for the equipment to be added to inventory for insurance purposes then it will be included on the list while it resides at the location.
- Projects should not be stored long term in the space unless approved by the board. The board may delegate this authority to a committee.